We understand that privacy policies can sometimes be lengthy and difficult to comprehend. We also recognise that, given our business activities are focused on privacy, often at a professional interest level, it is helpful to review our wording and content to inform your own approach.

      To help you easily grasp the key points of our privacy practices, we have provided a simplified overview in the form of bullet points below. This summary is designed to give you a clear understanding of how we handle your personal information.

Please note that the summary is not exhaustive and is intended for informational purposes only.  We encourage you to read the full Privacy Policy provided below the summary for a comprehensive understanding of our privacy practices. If you have any questions or concerns, please feel free to contact us at Privacy@civicdata.com.au.

Summary of Privacy Policy:   

• We collect personal information such as your name, contact details, and website usage information.
• Information is collected directly from you, publicly available sources, related companies, and third parties.
• We use cookies and similar technologies to improve our website’s functionality and display relevant content and advertising messages.
• We collect and use your personal information for various purposes, including providing services, improving our offerings, and marketing purposes.
• Your personal information may be shared with third parties in connection with our services and as required by law.
• You can access and update the personal information we hold about you by contacting us.
• We take reasonable steps to keep your personal information secure, including encryption and access controls, and we monitor and test our security measures regularly.
• We retain your personal information only for as long as necessary and securely destroy or de-identify it when no longer needed.

Our Privacy Policy:

Civic Data Pty Ltd ABN 58 643 216 166 (“Civic Data”, “we”, “our”) is committed to responsible privacy practices and to complying with applicable privacy laws in Australia. This Privacy Policy sets out our policies on the management of personal information including how we collect personal information, the purposes for which we use this information, and to whom this information is disclosed.

Personal information we collect

We collect personal information when you engage us as a client or when you provide us with your information through our website. This information may include your name, address, email address, phone numbers, employer, current occupation and general website usage information such as IP address, geographical location and information collected by cookies and related technologies.

How we collect your personal information

We collect personal information directly from you, from publicly available sources, from our related companies and shareholders, and from third parties such as referees if you apply for a position as an employee or contractor with us. We may use cookies and similar technologies on our website to improve its functionality and to display and serve relevant advertisements to you.

Why we collect this information

We use and disclose your personal information for the purposes for which we collected it, for other purposes to which you have consented, and as otherwise authorised or required by law. This includes, but is not limited to, contacting you or putting you in contact with people that would be necessary or useful to your identified business goals, making our website functionality available to you and others, providing you and others with services, improving our website and services, displaying and serving relevant advertisements to you, addressing any issues or complaints that we or you have, and contacting you regarding the above via the website or electronic messaging, by mail, by phone or in any other lawful manner.

Who we share your personal information with

We may disclose your personal information to third parties in connection with the purposes described in this Privacy Policy. This may include our related companies and shareholders, our contractors, other persons who perform services for us, in the event that we or our assets or shares may be acquired by a third party, and as otherwise permitted or required by law. Some of these third parties may be located outside of Australia.

Access, correction, and deletion of personal information

You can access and update the personal information we hold about you by contacting us. If you believe that the personal information we hold about you is incorrect or incomplete, you can request that we correct or update it. You can also request the deletion of your personal information, subject to certain legal exceptions.

Cookies

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 

A "cookie" is a small piece of information that a website assign to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enable automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help ensure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 

The Site uses the following types of cookies:

a. 'session cookies' which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 

b. 'persistent cookies ' which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 

c. 'third party cookies' which are set by other online services who run content on the page you are viewing, for example by third party analytics companies who monitor and analyze our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

We also use a tool called “Google Analytics” to collect information about your use of the Site. Google Analytics collects information such as how often users access the Site, what pages they visit when they do so, etc. We use the information we get from Google Analytics only to improve our Site and services. Google Analytics collects the IP address assigned to you on the date you visit sites, rather than your name or other identifying information. We do not combine the information collected through the use of Google Analytics with personally identifiable information. Google’s ability to use and share information collected by Google Analytics about your visits to this Site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

Contact us

If you have any questions or concerns about our Privacy Policy, or if you wish to access, correct, or request the deletion of your personal information, please contact us at:

Civic Data Pty Ltd

Email: Privacy@civicdata.com.au

Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We encourage you to review our Privacy Policy periodically to stay informed about our privacy practices.

This Privacy Policy was last updated on March 31st 2023